New Features Released with Version 1.5

Each NearPost website offers the ability to search its contents and compile a list of results based on specific search criteria.

By using the Search function, you can search through information on the club’s web pages in any of the following categories:

·   Everywhere (searches the entire club website)

·   Alumni

·   Announcements

·   Fields/Locations

·   Forums

·   Gallery

·   General Content

·   Polls

·   Resources

·   Schedule

·   Sponsors

·   Staff

·   Teams

·   Tournaments

Or you can navigate to a team’s website and search in any of the following categories:

·   Everywhere (searches all team web pages)

·   Announcements

·   Awards

·   Charts

·   Coaches

·   Forums

·   Gallery

·   General Content

·   Players

·   Resources

·   Schedule

The Search link will always appear in the main set of links on your website, as shown in the next figure.  Anyone visiting your website will be able to use this function.

To use the Search function:

1.     Click Search from any page on the website. The Search page will appear, shown in the next figure.

Figure 2. The Search page.

2.     Enter keywords for the information you would like to find into the “Look For” field.

3.     Select a category from the drop down menu. (i.e. if you want to find a player, but don’t know what team he or she plays for, type the player’s name in the “Look For” field and then select “Teams” from the drop down menu.) 

4.     Click Search >>. A list of results will be displayed based on your search criteria.

Note: The search engine may find results in more than one place.  If so, you will see a list of results separated by section, as shown in the next figure.

Figure 3. The Search page with search results displayed.

5.     Click on the link for the result that best suits your needs. The page on which your results were found will appear.

When you have logged in as a manager or administrator, a new Managing Options button will appear.  Click on the Managing Options button to expand the menu and you’ll see what’s shown below:

Edit Team Info

Click on this link to add or edit the information that is posted on your team’s “About” page

Announcements

Click on this link to create new announcements for your team, or edit existing announcements

Awards

Click on this link to create a list of awards your team has won

Field/Locations

Click on this link to add to your team’s fields and/or practice and game locations

Forums

Click on this link to manage the forums, or message boards, for your team

Gallery

Click on this link to create or edit photo galleries for your team

Members

Hover over this menu item to display a sub menu that allows you to choose Coaches or Players

Page Manager

Click on this link to change the order in which pages appear to visitors, set a specific page as a “home page,” create custom pages and links, control access, and more

Polls

Click on this link to create, edit, or view polls

Reporting

Click on this link to select and run reports that are available for you to use

Resources

Hover over this menu item to select between Documents or Links you’ve made available on your website, to delete documents from your website, or to add, edit, or remove links in the Web Resources section of your team’s web page

Schedule

Click on this link to schedule Practices, Games, or other Events

Other Club Teams

Click on this link to view a list of other club teams

Creating sub pages

You can create sub pages that will appear in a “nested menu.”

A sub page will be subordinate to a main page on your website’s navigation menu – i.e. when you create a sub page for Stats, a visitor will mouse over “Stats” on the navigation menu, and your sub page will appear available for selection the way that Coaches and Players appear as subordinates to Members when you mouse over the “Members” selection on your Managing Options menu.

To create a sub page:

1.     Click Managing Options à Page Manager.  The Page Manager page appears with all of your website’s pages listed. Note the “Sub Pages” column appears as shown in the next figure.

2.     Click on the link in the “Sub Pages” column that is on the same row as the page to which you want to add.  The Sub Pages screen will appear, shown in the next figure.

Note: You can also access the Sub Pages screen by clicking on the name of the page to which you want to add, and then clicking on the Sub Pages tab so that it is selected.

Figure 6. The Sub Pages screen.

3.     Click New Page.  A form will appear asking if you want to create a Content page, or a Link page.

4.     Select Content or Link according to your needs.  A form will appear for the type of page you selected.

5.     Complete the form.

6.     Click Save. After you have saved your new page, you will be retuned to the Sub Pages screen shown in the previous figure, but your new page will now appear in a list as shown in the next figure.

Note: You can add as many sub pages as you need to, and can even add sub pages to sub pages, if necessary, using this procedure.

Figure 7. The Sub Pages screen with a new sub page listed.

7.     In the example, “Retired Coaches” will now appear to visitors as a sub page of “Coaches” in a nested menu.  See the next figure for an illustration.

Figure 8. Shows how the new sub page appears in a nested menu.

Using the tree view

The tree view feature provides the option to see at a glance which pages have sub pages, and what those pages are.

1.     To use the tree view feature, click Managing Options à Page Manager.  The Page Manager page appears with all of your website’s pages listed. The Club Pages tab is selected as a default.

2.     Click on the Tree View tab, shown in the next figure.

                              Figure 9. The Page Manager page with the default Club Pages tab selected.

                               Figure 10. The Page Manager screen with the Tree View tab selected.

3.     Click on the trash can delete icon  next to a page to delete that page. Core, or prepackaged, pages cannot be deleted.

4.     Click on the new page icon  next to a page to create a new sub page.

5.     Click Club Pages to return to the default Page Manager view.

You can designate individuals to be managers for specific club pages. If you want one of your staff members to be able to update and create links on the Resources page, but not have access to any other pages, you can do so by using the Managers tab of a selected page in the Page Manager screen.

To grant access to a specific page:

1.     Click Managing Options à Page Manager.  The Page Manager page appears with all of your website’s pages listed.

2.     Click on the link for the page that you want (i.e. click on Announcements, Staff, Resources, etc.). The form will open with all of that page’s information available for editing.

3.     Click Managers so the tab is selected as shown in the next figure. A list of staff members who have permission to modify that page will appear. If no one has been added as a manager for this page, nothing appears in the list.

                     Figure 11. The page management delegation screen with the Managers tab selected.

4.     Click Add. The staff selection page will appear.

5.     Place a checkmark next to the staff members you want to manage the page. Refer to the next figure.

Figure 12. The staff selection screen with two members selected.

6.     Click Select at the bottom of the page. The page management delegation screen will appear with the staff members you selected now added to the list of managers.  See the next figure.

Figure 13. The page management delegation screen with new managers added.

7.     Click Managing Options à Page Manager to return to the main page management screen.  The individuals you selected now have access to modify a specific page.

What is alert?

Alert is a popup window that comes up when visitor comes to the site:

To create a new alert announcement:

1.     Click Managing Options à Announcements.  The Announcements page will appear.

2.     Click New at the bottom of the page.  A blank form will appear.

3.     Fill out the fields provided.  Take a look at the screen below to see an explanation of each field.

Figure 14. A blank announcement form

·       Title: This is where you enter the title of your announcement.  Whatever you enter here will appear on your announcements page as the main link.

·       Teaser Text:  This text will appear as a subheading to the title, as a means of elaborating on the subject of the announcement.

·       Body: This is where the text of your announcement goes.  Type all of your primary information here.  You may use the HTML Editor for more formatting options.  (Refer to “Chapter 2 – Using the HTML Editor” for detailed instructions using this feature.)

·       Access: By clicking “Everyone,” you are saying that anyone who visits the website will be able to view the announcement that you are creating.  You can designate an announcement to be for any one of the groups provided, or all of the groups provided.  If someone visits the website, and they have not been given access to the announcement, they will not be able to see it when they view the web page.

·       Flagged: You can draw attention to an announcement by flagging it.  A flag will appear next to the listing when you choose “Yes” in the drop down list.

·      

New feature: To create an alert

Alert: By selecting “Yes” from the Alert drop down menu, you can have this announcement appear in a pop-up window when visitors come to your website.
 

·       Post Date: When you click on the small box to the right of this field a calendar will appear.  Click on the date when you want the announcement to be posted.

·       Expiration Date: Again, click on the box to the right of the field and select the date you want the announcement to expire.  After the date that you enter in this box, the announcement will no longer be visible on the web page.

4.     Click Save when you have completed the entire form. The system will ask if you would like to send out an e-mail notification to the people selected in your Access list.

5.     Click Yes if you’d like to send an e-mail notification. Click No, Thanks! if you just want the announcement to post on the website.

6.     The announcement is saved and can now be viewed on the team announcement web page.

Note: If you selected “Yes” in the Alert drop-down menu—as explained above—this announcement will now appear as a pop-up window when visitors come to your team or club’s website.